Adam Virgo - Football Academy Terms & Conditions

Behaviour

If you have an issue regarding your child during a training session please wait until the end to speak with Adam, or the coach regarding your issues.
Adam Virgo Academy expects all children to behave in an acceptable manner to both fellow players and coaches. We reserve the right to exclude a child from a session/course if the desired behavioural standards are not met. Such failure would include, but not limited to; abuse in the forms of verbal, racial and physical bullying towards fellow children or the academy coaches.
The Academy takes no responsibility if a person brings a nut product into a holiday camp or Academy session (We will always ask if anyone has brought a nut product into their packed lunch and will deal with this accordingly, however if a nut product is found in a packed lunch during or after we take no responsibility – PLEASE AVOID BRINGING ALL NUT PRODUCTS WHEN ATTENDING A CAMP / SESSION.

Bookings

Bookings for the Academy must be made by contacting the academy on info@adamvirgoacademy.com.
Holiday or half-term camps can also be made by contacting us directly, paid via bacs or with cash that can be paid on the day.
We do not accept American Express cards.
A minimum of six children must attend for a session to be on. If there are five or less the session will be cancelled and a refund will be offered for that session AND if for any reason a coach cannot attend due to sickness and/or personal circumstances we will contact you to inform you of the session being cancelled and a refund will be given.
Each location, time and termly cost will be published on the website www.adamvirgoacademy.com.

Fees, Payments and Refunds

All Academy members can cancel the termly sessions at any time but will be expected to pay the full term out and will not be refunded the remaining sessions you may have left.
Sessions run with the academic school terms. Between this time, we will hold holiday camps on various dates. Please contact us on info@adamvirgoacademy.com or check our social media pages for more information.

Photography / Videography

Parents, carers or visitors must NOT take any photo or video in accordance with our child protection policy. Any photos or videos taken by our coaches or staff would have been previously authorised by the parent signing the consent form on booking.
It is your responsibility to tell us if you do not want your child to feature in any images or videos that we make available in the public domain through our website, social media, advertising and promotional campaigns.

Signing In / Out

Players must be signed in by the coaches, and once the session is finished picked up by the parent, pitch side, in view of the coaches. If someone different to the parent/carer named is picking your child up please inform coaches/admin before the start of the session – the Academy will not be held liable for children going missing or leaving the session without permission. The Academy will also not be liable for children who live in close proximity and may walk home alone or with friends after a session with or without parents’ consent.
Please make sure your child arrives no earlier than 15 minutes before the start of the session/course. We are unable to take responsibility for children who arrive earlier.
Parents/carers should arrive at least 5 minutes before the designated end time for the session/course. No child will be allowed to leave the premises until a parent/carer is there to collect them unless prior written notice is received with suitable alternative arrangements.

Medical Conditions

Please inform the Academy of any medical condition/illness/learning difficulties/injuries so coaches are aware. You must inform the coaches of any changes as they occur. Your child must be fit to play. The Academy takes no responsibility if they are not informed of any health issues on signing up to the Academy.
Please inform the Academy and coaches of any medical conditions or injuries your child may have prior to the session or holiday camp starting.
If we are not informed, we take no responsibility of any medical issues that might occur but if the situation of your child’s medical condition worsens, we will take adequate medical action i.e. calling emergency services and/or parent/guardian.
Please make sure your child has any medicines which they may need i.e. Ventolin inhalers or epi pens, with him/her at all times.

If a child has suffered concussion 2 weeks prior to a training session he/she will not be allowed to train until the academy is shown a medical note signed by a doctor. If a child trains with a concussion without notification, the academy will take no responsibility if a child should fall ill during the session post-concussion.

Session Attendance

Please let us know via email or text message if your child will not attend a session as sessions will be planned due to the number and ages of the children attending.
Children who cannot attend a session due to holiday/illness will not be refunded the session. In extreme cases we will look at each case individually.

Weather

Cancellation of session due to bad weather if the session is cancelled:
No refund will be reimbursed and another session will be offered at a later date. In case of adverse (extreme) weather conditions we will cancel training at short notice. An alternative training session will be put on at a later date to make up for the missed session. Please note this may or may not be at a different venue if we cannot fix a date with the venue in question.
Please be aware that a training session could be cancelled as late as one hour before a session starts.
Parents will be noted of cancellations via social media, and/or an email will be sent to you from Adam Virgo Academy saying this session has been cancelled/ or indeed a phone call / voicemail.
The Adam Virgo Academy will take no responsibility for parents attending a session if the message has been sent.
If you are unsure if a session is still on please call the Academy on 07568517318 or email info@adamvirgoacademy.com.

Data Protection

Data: All information provided will be held in confidence.
Due to changes in Data Protection Regulation which came into effect on 25 May 2018 we ask all parents to submit their consent form when completing the child’s booking in order to continue to hear from Adam Virgo Academy.
Your details will be added to our database so we can send out generic emails with upcoming information, or information about your child’s session.

Withdrawal from the Academy

Players who register to the Adam Virgo Academy will remain on the course until the completion of each term. Any players wishing to leave during the course will receive no refund.

Property

After each session the Academy will search and pick up any property they see at the time and this will be available for parents to check at the next session. However, if the child’s property is not found by the staff, we will take no responsibility for lost or stolen clothing, equipment or valuables.
All lost property found will be kept by the Academy for 4 weeks. After this time if the property has not been claimed they will be discarded or given to charity if in good condition.

Kit

From the date of registering, please note your Welcome Pack (Adam Virgo Academy kit & accessories) will take anything between 7-28 days to arrive (depending on stock availabity at the time of ordering). If your size is in stock this will be given to the child at the next session Adam can attend. Please note we will also let you know if we cannot get stock on certain sizes.
Once kit has been worn, or the labels have been taken out, these will be non-exchangeable and a new kit will have to be purchased by the member by emailing info@adamvirgoacademy.com.
If the size is incorrect and labels have not been taken out and the kit has not been worn, you will be able to change the size of the kit; again please note this may take up to 28 days to arrive as Nike stock and availability is out of the Academy’s control.

Codes of conduct

All parents/carers, players and coaches can read our codes of conduct on our website www.adamvirgoacademy.com

Dress Code

Children/Players are required to dress appropriately for all weather conditions i.e. hats, gloves, waterproofs if raining. Academy clothing will be available to buy in due course. Please keep an eye out for more information. Please wear appropriate footwear i.e. Astro/moulded football boots (please try and avoid trainers if possible). Metal studs and blades will not be accepted. If the correct footwear is not worn this may result in the player sitting out of the session.
Please wear shin pads at all times. Adam Virgo Academy will not take any responsibility for any injury caused to a child who is not wearing shin pads or the appropriate training wear.

Holiday Camps

For holiday camps please make sure your child brings a packed lunch and plenty to drink.
Please bring gym trainers as we may take part of the session inside a sports hall/gym. Football boots will not be allowed inside.
Half term and holiday camps may be cancelled up to 3 days before the start of the camp if numbers are not significant enough to run a session and / or venue are entitled to cancel a session due to (but not limited to) health & safety, pitches and / or building work on site. A full refund would be given.

Liability

Adam Virgo Academy does not accept liability for any sickness/damages / lost property /injuries or death sustained on our sessions/camps.

Insurance

All children and coaches are covered by our Public Liability Insurance.

Please note: Adam Virgo will be in attendance as much as possible however this will not be guaranteed every week due to Adams media commitments.

If you have any positive feedback, questions, constructive criticism or complaints you would like to share with us please put this in writing and email the Academy director on info@adamvirgoacademy.com.

Terms and Conditions